My Printing Frustration with Google Docs

By Deane Barker on January 6, 2011

I love Google Docs, and we use it constantly at Blend – there’s never a day when a half-dozen new Docs aren’t created, edited, shared, etc.  The ability for more than one person to be in a document and see each other’s changes is really amazing.

So why do I still do a lot of writing in Microsoft Word?

Because Google Docs sucks at one pretty important thing – generating decent printed output.   I can export to PDF and get simple, clean pages, but I can’t get anything I could actually present to a client.

More and more, I seem to be writing Word documents for a living.  I do a lot of the consulting practice at Blend, and a large share of my output are Word documents – proposals, technical briefs, documentation, etc.  For these, I need higher-end print features – headers, footers, fonts, spacing, etc.  If it’s possible to get comparable output out of Docs, I haven’t figured it out yet.

(Some would say, “Do you really need that level of formatting for everything?"  Not for everything, no.  But for things I send to a client, yes.  On one side I have a client who is paying five figures for a 10-page document, and on the other side I have a Creative Director who wants everything branded just so.  To make both of them happy, the printed output has to be fairly professional-looking, beyond the capabilities I have in Docs.)

What we end up doing sometimes is creating a document in Docs, collaborating and sharing it there, then copying-and-pasting it into Word for final formatting.  This sucks.  Given that Docs does everything with line breaks instead of paragraphs (another problem, but don’t get me started...), you have to fix all the spacing first, then go fix everything else.  For anything longer than a trivial document, it’s not worth it.

So, I think there’s a real hole in the market for some kind of “aided printing” function out of Docs.  I would love to define a “printing template” in Word, then be able to browse Docs for something to drop into it.  So all the content from docs would flow into this Word document and be formatted by all the settings in it, and then I could print.

This would give me decent print output, and also accomplish something we all know is a good thing – separating content from presentation.  My actual content would exist in Google Docs in its pure form – just text and headings.  All the print-specific settings would be in the Word template.

Yes, there is OffiSync, which is undeniably impressive.  It’s a Word plugin that lets you open files from Google Docs, edit them in Word, and save them back.  However, I can’t see how it would let me flow content from Google Docs into an existing Word document and have it be formatted as such.  Whenever I open something with OffiSync, it replaces the Word document I have open.

I’ve thought about rigging something up at the PDF level.  I use Nuance’s PDF Generator Pro, which is a really great piece of software.  With it, I can define a PDF template with Blend’s letterhead on it, then “merge” that with another PDF – overlay one on top of another. This would get the letterhead at the top, however, it still won’t fix the formatting internal to the text, or page number, or a bunch of other stuff.

So, that is my dilemma and frustration.  I think Google Docs could be so much more if this problem could be fixed.  If anyone has any ideas, I’d love to hear them.

Comments (5)

Ethan says:

This wasn’t such an issue in an earlier version of Docs, when you could switch to a code view and use it as an XHTML editor. You could export your GDocs as HTML and suck it back up into Word that way with the formatting rather well preserved.

Unfortunately, the code view option is gone. :(

Benxamin says:

That was the Holy Grail of Adobe since the 80’s. Type once, format anywhere. I’d think a nice XML export from GDocs could be imported into a Word Template easily.

dfsgs says:

Your comment has been labeled as “junk” by our spam filter. If you are a real person, this is bad.

Important –

If you are an actual person reading this message, email [email protected] and tell them your legitimate comment got junked.

Gadgetopia gets hit with a spam comment about once per minute – literally a thousand a day – so they won’t be able to pick your comment out of the spam bin unless you email.

Sorry about this, but spammers suck and they’re killing this site. Good, legitimate comments from nice folks like you are collateral damage in this war.

Mike says:

Well... you must block Konqueror too. It has th features built in. Oh, and you can ad block in Opera too... better not let them in. Oh, and don’t forget about IE users. Anyway can have firewalls that block ads, but most o the people that use this method use IE. If you happen to see anyway else that doesn’t have Flash installed, you had better block them too- some ads love ads. Lastly, links/lynx/w3m/elinks really needs to be blocked. Without Javascript, there is almost no way to show ads there.

anonymouse says:

have you tried using office online instead of Google docs ?